Routines & expectations
"It is the responsibility of every member of the HARI team to be at all times a role model - so that in each and every fertile moment, we fulfil our obligation to serve the community and to develop in our students outstanding habits of behaviour."
Below you can find the entire contents of the 'Routines & expectations' section from The Orange Book
The pdf version is downloadable from the bottom of this page
Site opening and closing times
Members of staff may work on site in the normal course of events from around 6.30 A.M. until 10 P.M.
Staff working late should make sure that they make themselves known to a member of site staff or SLT who can lock up. All members of staff should avoid lone working.
The site is usually open in holidays and at weekends but any member of staff wishing to work on those days should contact a member of site or SLT to check opening times.
Start of the day
Staff and students are allowed to enter the site from opening time onwards.
The academy begins formal supervision of students from 7.45 A.M. although all members of staff are reminded that the safety of our students is our main priority at any time. The café is open from around 8 A.M.
Members of teaching staff should arrive in good time to be ready to begin their roles effectively by 8.30 A.M. Members of the support teams should arrive in good time to be ready to begin their roles effectively by their individual start times.
There is a compulsory all staff briefing every Monday morning at 8.30 A.M. All staff except pastoral staff supervising students and one member of the administrative staff who should answer the telephone, must attend Monday morning briefing which is usually held in the staff room, the sports hall or the main hall.
Students will be admitted to the teaching blocks from approximately 8.50 A.M. on the signal of a member of the pastoral team. There are no bells. The calm start music will be playing.
Lessons begin at 9.00 A.M.
Class room resources
At the beginning of each term, all class rooms are stocked with
- Pen pots – green, blue, black, pencils, rulers, rubbers
- Exercise books pre-labelled with student name and class
- Spare exercise books
- Lined paper
- Glue sticks
English class rooms have a small ‘library.’ Other subject areas will have their own ‘stocks.’ For example art will have coloured pencils, DT will have hand tools, Maths may have protractors and so on.
The class room teacher with responsibility for the class room is responsible for maintaining this stock.
Standard class room management techniques should apply in order to properly manage this stock (with the caveat that learning takes precedence over stock management.) Students should not be punished or excluded from learning by reason of lack of stationery.
When stock in the class room depletes by natural wastage, the teacher responsible for the class room should ensure that it is replaced in good time to ensure that organisation, routine and learning does not suffer. A central stock of such materials is available in the stationery stock rooms. Should this stock deplete significantly, the teacher responsible for the class room should notify the finance officer who maintains a list of regular orders.
Other resources and training
Teachers and SPLs are responsible for determining what resources are required for an outstanding learning experience. This should include curriculum and immersion resources for example, books, equipment, software, visits, events, trips, speakers and training.
Subjects areas do not hold a budget. Teaching staff and SPLs are not expected to temper their expectations for an outstanding learning experience by reason of cost. If resources are desirable for the furtherance of the learning experience then they should be ordered. All such resources should be requested via a standard purchase order available from the finance officer and given direct to The Principal. Usually, the Principal will double check with the SPL that the order should be processed. All budget decisions are made by The Principal.
Readiness to teach
Members of teaching staff are expected to be ready to teach from 8.50 A.M.
For class room based lessons this means
- ‘Do Now’ / prep quiz on whiteboard
- All resources in place – students should not be sent out to collect resources such as glue sticks – neither teachers no LSAs should leave the class room to do so
- All handouts ready to give out – students should not be sent to photocopy or collect resources – neither teachers nor LSAs should leave their classrooms to do so.
- Books laid out in seating plan – students should not be sent out to collect a new book – neither teachers nor LSAs should leave the class room to do so.
- Replenished ‘pen pots’ in place
- Staff member at threshold to greet students
For student entry to the room, members of teaching staff should have regard to the ‘calm start’ protocol.
For non class room based lessons such as PE, this means that staff are ready to receive students in their respective areas and relevant resources are ready such that students are ready to begin learning by 9.00 AM.
The end of the day
The academy day ends at 3.40 P.M. Monday to Thursday and at 1.35 P.M. on a Friday. On Friday, lunch will be provided until approximately 2.15 P.M.
Students may remain on site after the end of the academy day provided they are supervised or at the discretion of supervising staff or the pastoral team.
Members of teaching staff should remain effectively in their roles until at least 15 minutes after the end of the academy day on days on which they do not run a club or attend directed time. Members of the support team should remain effectively in their roles until their individual finish times on days on which they do not run a club or attend directed time.
On days on which members of staff run an after-hours club, intervention, meeting or event, members of staff should remain effectively in their roles until such time as students in their care have made a safe departure from site or been effectively passed into the care of another member of staff. Clubs and interventions run until 4.45 P.M. Members of staff should not curtail or cancel after hours clubs, interventions, meetings or events for any reason without the permission of a member of the senior leadership team.
Every Wednesday, all members of teaching staff and all members of support teams whose hours extend after 3.45 P.M. should attend directed time. Directed time may take the form of training, meeting or some other activity. On days on which there is directed time, members of teaching staff should remain effectively in their roles until 4.45 P.M.; members of support teams should remain effectively in their roles until their individual finish times.
Lesson and break times
There are 19 lessons per week, each of 85 minutes in length
Break is 15 minutes
Lunch is 40 minutes
Monday to Thursday
Years 7 to 9
Years 10 to 13
9.00 – 10.25
10.25 – 10.40
12.05 – 14.15
Lesson 3 (12.10 - 13.35)
Lunch (12.05 -12.45)
Lesson 3 (12.10 – 13.35)
Lesson 3 (12.45 - 14.10)
Lunch (13.35 – 14.15)
Lunch or leave at 13.35
14.15 – 15.40
The academy does not use bells to signify the beginning and end of lessons, break or lunch or for any other reason other than emergency alarms. Members of staff and students are expected to manage their time.
Members of staff should end lesson promptly and release students on time.
Procedures and protocols for lessons
The following are the compulsory protocols expected; in order to contribute to the building of outstanding habits, they should not be varied.
Each class has a seating plan designed by the pastoral team and/or the SEND team from information gathered from a number of sources. These teams will determine where certain students should sit. Other than the students defined on the seating plan, members of staff are free to design the seating plan as they wish for their own class. Members of staff should not allow students to sit anywhere other than in accordance with the seating plan. Should a member of staff disagree with a defined position on the seating plan, this should be taken up with the SEND or pastoral team. Should a member of staff wish to move students from one seat to another temporarily in the lesson this must not be done during the calm start and it should be understood that the students return to their usual seat at the beginning of next lesson.
The member of teaching staff responsible for the lesson should ensure that exercise books are laid out in accordance with the seating plan before students arrive for lesson. No other resources or documents should be laid out on the desk unless they are required for the ‘prep quiz’ or ‘do now.’ Exercise books should not be given out during the lesson. Students leave their exercise books in the class room. Members of staff should not allow students to remove their exercise books from the class.
All exercise books should have a plastic protective cover and a name and subject label. Members of teaching staff should ensure that these standards are maintained.
Students should not write on the cover of their exercise books.
New exercise books are available from the stock room. Members of staff should be organised enough to ensure that new books are issued, covered and labelled in good time so that students need not be sent from class in lesson time for new books. Members of staff should maintain a stock of new books in their class rooms for contingencies but should arrange for labels and protective sleeves to be added at the first opportunity.
Should a student have to use lined paper instead of an exercise book due to a temporary issue, the student must stick or copy the contents into his or her exercise book at the first opportunity.
Students should write in blue (do now) or black pen and draw diagrams in pencil. A ruler should always be used for straight lines. Each day’s work should show the date and a heading. A student’s redrafting or response to marking or verbal feedback or correction of prep quiz answers should be in green pen.
Members of staff should write (for example for feedback or SPAG marking) in a student’s exercise book in purple pen.
Student entry to lesson, ‘do now’ and prep quiz
Members of staff should refer to the Orange Book document ‘Calm start protocol.’
Members of staff should ensure that the ‘do now’ and ‘prep quiz’ if applicable is displayed on the IWB.
Members of staff should role model calm and purposeful behaviours as students arrive and should not enter into conversations with them except to greet them quietly. Members of staff should be ready outside the class room as the first students arrive and then move into the class room when around one quarter to one third of students are present. Members of staff should not sit down but remain standing until all students are silent.
Students do not line up outside class rooms on arrival and should not be asked to do so. Neither should they be asked to wait until being told to sit down. Students arrive to class and are allowed to enter class as they arrive. Students may be talking. Behaviour should be reasonably calm. Students sit in their designated seats without being asked, start their quiz or ‘do now’ and gradually fall silent. Members of staff should remain silent throughout, influencing behaviour and urgency using non verbal cues.
Once students are engaged in the ‘do now’ or ‘prep quiz,’ members of staff should call the register quietly, mark for SPAG and provide sentence starters for students struggling to access the ‘Do Now.’ Students should not be expected to respond to the register other than with eye contact. Members of staff should refer to the Orange Book document ‘Marking policy.’
Members of staff should not answer questions verbally, introduce any other procedures or complicate the calm start process with other routines.
The class room door must remain open until the ‘do now’ and prep quiz have been completed. The classical music being played across the academy is a guide to timings. The students and the adults in the room should remain silent throughout. The length of the ‘calm start’ is a professional decision made by the teacher based on the establishment of calm and the value of students attempting the ‘do now.’ Once the member of staff is happy that the ‘calm start’ period is over, and is ready to begin to teach, the class room door should be closed.
Lateness to lesson
Lateness to lessons is an issue recorded and dealt with by the pastoral and leadership teams in the corridor before the student has entered the room. Members of class room staff should therefore not record lateness to lesson on Bromcom or sanction students for lateness to lesson other than as described in ‘behaviour’ below. Members of staff should respect first the integrity of the calm start where students are late to lesson and refrain from entering into conversations with students who are late to lesson while the calm start is in progress.
The register on Bromcom (or written where the system is unavailable) is a statutory document and informs the attendance officer as to the safety of each student.
It is imperative that the register records all and only the students in the room present when the register is called. Members of staff should not record a student ‘present’ when they are not present in the room – for example if the member of staff knows that the student is in the medical room or in isolation, the student should be marked ‘absent.’
The register should be marked only with ‘/’ (present) or ‘\’ (absent.) Members of staff should not mark the register with any other code (for example should not use ‘L’ for late or ‘I’ for illness.)
Registers should never be taken by a student.
Once the register has been taken, the member of staff should cross check the number of students present with a head count before saving the register.
The register must be taken within the first ten minutes of the lesson.
Members of staff moving, mixing or combining cohorts or planning special events from time to time, such as examinations or ‘drop down’ days, must bear in mind the logistics of completing the register within the first ten minutes of the lesson.
Members of staff should e mail the attendance officer if
- the member of staff has knowledge of the whereabouts of a student on the register who is not present
- a student arrives after being marked absent on the register
- it comes to light that a mistake has been made on the register or
- a student requests to leave lesson early for an appointment (unless the request has been authorised by another member of staff by e mail)
Lessons last one hour and twenty five minutes. Students should be encouraged to use transitions, break and lunch for toilet breaks. Students should be discouraged from using the toilet in lesson time (unless there is a medical need – see below) without learning self-control and self-regulation but it is not acceptable to deny absolutely any student a toilet break. Members of staff should use their professional judgement.
Members of staff retain responsibility for the safeguarding of students should they leave the class room for any reason including a toilet break and therefore should monitor the student as appropriate and should contact urgently a member of the pastoral team should a student leave the room without permission or remain outside of the class room for more than a few minutes. Members of staff should notify a member of the pastoral team of a student who appears to use the toilet often (more than once) during a lesson or use the toilet repeatedly across a series of lessons.
Students should not be sent to the toilet together unless a student is unwell (see below.)
Water in class rooms
Students are allowed a transparent water bottle in class for drinking water. No other drinks or food are allowed. Students are responsible for maintaining safety and order when carrying water bottles. Students should not be allowed to leave the class room to fill water bottles or get a drink (unless there is a medical need – see below.) Should there be a significant need for water, such as unusually hot weather, a notice will be published by the senior leadership team.
A water bottle may be confiscated from a student who does not use it sensibly but it should be returned to the student at the end of the lesson.
Students who have medical needs are listed in Bromcom and Medical Tracker and may have been issued a medical pass. Members of staff must comply with the provisions of the medical pass. Students feeling ill should never be left unaccompanied (subject to the discretion of the Medical lead) and should not be sent alone (for example from class) to the medical room.
Class room expectations
Members of staff should ensure that the following outstanding habits of learning and behaviour are consolidated in lessons;
- students should not shout out but should raise their hands before speaking unless asked to speak or involved in class discussion where spontaneous discussion is encouraged;
- students should not speak across one another or across the teacher;
- when writing an extended piece of writing, consolidation task or a ‘do now,’ students should not speak and
- students should not leave their seats unless asked or given permission to do so.
Medical needs of students
The care of students with medical needs is the responsibility of every member of staff.
Students should not be excluded or disadvantaged from any academy experience on the grounds of a medical need.
Members of staff must therefore ensure that they understand the medical procedures at the academy at all times and take steps to rectify any lack of understanding or confidence in the procedures.
All members of staff must have read and understood
- the Allergy awareness policy
- the Control of infections policy
- the Medical needs and medicines policy
- the First aid policy and
comply with all training and guidance issued by the academy in respect of medical needs.
Students who have medical needs are listed in Bromcom (red ‘M’ means significant medical need which requires particular care – green ‘M’ means medical need which may not require specific medical care) and Medical Tracker and may have been issued a medical pass. Members of staff must comply with the provisions of the medical pass. Students feeling ill should never be left unaccompanied (subject to the discretion of the Medical lead) and should not be sent alone (for example from class) to the medical room.
In particular, every member of staff must
- know what to do in the event of a medical emergency
- know who the first aiders and medical lead are; the medical lead is Zoe Prainer. The names of first aiders are displayed in the staff room, the medical room and in various other locations on displays in the building
- know where to find
- the emergency medication and emergency medical equipment (Medical Room,)
- defibrillator (Medical Room) and
- first aid kits ( the locations of medical kits are displayed in the staff room and the medical room and on posters in various locations in the building. Among other places there are medical kits in most Science rooms, the PE office, the staff room, the medical room, reception, the pastoral office, the DT room, the food and nutrition room and the learning resource centre (library.))
- be aware of who is allowed to administer medicines and give emergency education
- know which students are at risk of serious medical situations; a list of such students is on display in the staff room and the medical room and conditions are listed on medical tracker.
Trips and events
The academy encourages trips and events. The Trips Lead is Sandi Harris. All potential trips should be discussed with the trips lead before any commitment is made.
All members of staff must follow the procedures for identifying, publicising, financing, risk assessing and arranging trips. It is the responsibility of a member of staff who wants to offer a trip or event that he or she ensures that the trip is compliant with the procedures.
The Educational Visits Co-ordinator is Matt Anderson.
All members of staff should have read and understood
- the behaviour policy
- the sanctions chart
- the sections of the orange book headed
- ‘active supervision,’ and
- ‘pastoral conversation’ and
- ‘calm starts.’
Remind, warn, remove
The class room belongs to the student who wants to learn.
Members of staff should use the RWR system described in the Behaviour Policy for addressing poor behaviour in class.
In class behaviour and ‘out of class’
Members of staff should be fully aware of the standards and procedures for removing a student from class. Removing a student from class (an ‘out of class’) constitutes a request by the member of staff for the pastoral team to carry out a pastoral conversation.
The aim of the pastoral conversation is to return the student to class as soon as the teacher and member of the pastoral team is confident that the student is in a suitable frame of mind. A student may be returned to a class after an ‘out of class’ incident, therefore, at the discretion of the member of the pastoral team carrying out the pastoral conversation and the teacher or other adult who removed the student.
Calling parents or carers in respect of poor behaviour.
Members of the teaching staff or support team must not call parents or carers in respect of behaviour. Poor or positive behaviour which warrants a call to parents or carers must be reported to a member of the pastoral team.
Only members of the pastoral team with the express permission of the Pastoral Lead should call parents or carers in respect of behaviour.
Keeping students in at break and lunchtime
Members of staff should end lesson promptly and release students on time.
The academy does not operate a system of sanctions which includes loss of personal time or detentions at break and lunch. After hours sanctions are authorised and controlled by the Pastoral Lead. Members of staff should not, therefore, keep students from break or lunch as a sanction or keep whole classes back until ‘sufficient work’ has been completed, for example.
Members of staff who believe further work or a reparatory or pastoral conversation is required with a student or small number of students may carry this out in break or lunch time or after hours with the caveat that a student should never lose more than 5 minutes of break or 10 minutes of lunch time and should not be detained for more than 15 minutes after the scheduled end of the day without the express permission of The Pastoral Lead.
Meetings or administrative, reparatory or pastoral conversation with students
Members of staff, except in rare circumstances members of the pastoral team, should not intercept students between lessons or remove students from lessons in order to deal with issues or concerns. Such conversation should be arranged for out of academy hours in lunch or break time with the caveat that a student should never lose more than 5 minutes of break or 10 minutes of lunch time and should not be detained for more than 15 minutes after the scheduled end of the day without the express permission of The Pastoral Lead.
Members of staff should have read and understood the Anti-bullying policy and be aware of the definition of bullying. The word ‘bullying’ should be used by members of staff only in its defined context.
Poor behaviour in the community
Below you can find the entire contents of the 'standards for teachers' section from The Orange Book
The pdf version is downloadable from the bottom of this page
The academy vision is to ‘develop in its students outstanding habits of behaviour.’ Any member of staff noticing or hearing of any poor or antisocial behaviour should report it to the pastoral team regardless of whether the behaviour occurred on or off site or inside or outside academy hours, in or out of uniform.
Eating and drinking
Students are not allowed to eat or drink anywhere in the teaching block (except the café) or sports block except that;
- students may drink water anywhere including in class (except in Science or DT or near computers or electrical machinery) provided the water is in a suitable transparent bottle and
- students in extended reflection or under the supervision of the pastoral or medical teams may eat or drink with the discretion of the Pastoral or Medical Lead in the Reflection Centre or the Medical Room (students with a medical need to eat should not be prevented from doing so.)
Students are allowed to eat and drink in the area of the playground designated as an eating area and populated with picnic tables.
Students are not allowed to drink fizzy drinks or energy drinks anywhere on site (except under the supervision of the medical lead.)
Members of staff are not allowed to eat or drink (except water in a suitable bottle) in class rooms when students are present or anywhere in the teaching block or sports block except in offices or the staff room provided that no student is present (except where refreshments have been provided by the academy such as for courses or meetings.)
All hot drinks (except in the staff room, canteen, board room or in catered events) should have lids.
Members of staff should note that students are not allowed to drink fizzy or energy drinks anywhere on site and therefore in order to role model effectively, members of staff should not be seen doing so where students may be present.
Nobody, including members of staff and students, is allowed to chew gum or smoke on site.
Smoking and chewing gum
Smoking and chewing gum are not allowed on site – either inside or outside the secure line. The materials associated with smoking (for example cigarettes, e cigarettes, matches or lighters) and chewing or bubble gum are not allowed on site. Members of staff should report immediately to the pastoral team any student suspected of having materials associated with smoking in the academy. Chewing gum should be confiscated on sight and the student reported to the pastoral team. No reminders should be issued.
Members of staff should report any student seen smoking whether in uniform or not and whether in academy hours or not, to a member of the pastoral team.
Members of staff are not allowed to smoke or chew gum on site or anywhere where they can be seen by students during their hours of work.
Members of staff should report to a member of the senior leadership team any visitor seen smoking or chewing gum on site or anywhere they can be seen by students.
The academy operates a duty system which may include any member of support staff whose hours extend across the lunch or break period or any member of teaching staff whose timetabled load allows for further contact time.
The duty rota may vary from time to time and is published by the pastoral team.
All members of staff and especially those who are on the duty rota should be aware that the safety of students is the first priority and should act accordingly. Members of staff should not curtail or miss duties for any reason such as meetings or ‘phone calls, for example.
Members of staff on duty are not allowed to eat or drink (except water from a suitable bottle) on duty. All members of staff on duty should carry a radio or be within sight of another member of staff with a radio.
Members of staff who are on duty should act at all times as a role model and be fully aware of the behaviour policy and the protocols with respect to ‘active supervision.’
The duty assigned to a member of staff remains the responsibility of the member of staff regardless of whether they are present. Members of staff who anticipate that they may miss a duty due to absence, must notify the pastoral team as far in advance as possible and arrange suitable cover.
Duty outside academy premises
The academy has a moral obligation to do what it can to keep students as safe as possible as they approach and move away from the academy site.
A member of staff on duty outside the academy site should wear a fluorescent jacket and carry a radio at all times. All members of staff are reminded of the duty to safeguard our students at all times.
Members of staff should encourage students with bicycles to adhere to highway codes and to wear protective clothing such as a helmet. Students riding dangerously or inappropriately should be reported immediately to the pastoral team regardless of whether the incident occurred inside or outside of the site and inside or outside of academy hours.
Documents and responsibilities
Safeguarding and child protection is the responsibility of every member of staff. Members of staff must therefore ensure that they understand the safeguarding procedures at the academy at all times and take steps to rectify any lack of understanding or confidence in the procedures.
Members of staff must ensure that they are familiar with the;
- Safeguarding policy,
- The latest published KCSIE document and
- protocols for safeguarding according to the training given at INSET.
In particular, any concern which may adversely affect a student’s wellbeing or safety must be reported to the safeguarding team verbally or by entry to CPOMS.
Urgent concerns or concerns which may affect a student’s immediate or near future safety must be reported immediately face to face or by telephone to the Safeguarding Lead or where not available a member of the safeguarding team or The Principal. In such a case, the member of staff concerned should first ensure that the student is safe – for example by remaining with the student or ensuring that he or she is supervised in the academy building. On no account should a student who is considered to be at any risk be allowed to leave the building until given permission by the Safeguarding Lead.
Students disclosing issues must be reassured, kept safe, listened to carefully and advised that confidences may not be kept where safety could be compromised. Members of staff should not discuss such issues with any other member of staff except a member of the safeguarding team or The Principal.
On no account should a member of staff probe or ask questions beyond simple clarifications.
Beyond initial disclosure, all actions should be left to the Safeguarding Lead.
If in any doubt, a member of staff should refer urgently to one of the designated safeguarding team;
- Bianca Christie
- Ian Purcell
- Sarah Jayne Barrett
- Or if none of the above is available, to The Principal.
Members of staff must keep themselves up to date with the issues and risks which are current and significant in the context of the academy, its students and its environment. This information will be published at regular intervals. The current academy contextual risks are neglect, county lines and criminal exploitation by gang activity and sexual harassment.
Knowing what to do if there is a concern
Safeguarding issues exist and are the responsibility of members of staff whether they occur on or off site or inside or outside of academy hours.
Members of staff should use the contacts above in academy hours but may call 07738 831609 for a member of the safeguarding team at any time day or night, in or outside term time with any issue which may compromise the safeguarding of a student or member of staff.
Alternatively a member of staff may call the local authority safeguarding team to discuss a concern as follows;
- MASH for student safeguarding concerns on 01375 652802 or 01375 372468 out of hours or
- the LADO on 01375 652535 for safeguarding concerns which involve an adult who works at the academy.
Disclosures and concerns
If a student makes a disclosure to a member of staff the member of staff should do the following;
- listen carefully and reassuringly without prompting or asking leading questions;
- inform the student that if the student may be at risk of harm then the information will need to be passed on to the designated safeguarding lead;
- record exactly what the student says and ask the student to sign and date the record of what was said as confirmation of its accuracy;
- stay with the student and ensure that the student remains safe from harm – get medical assistance without delay if necessary;
- inform the designated safeguarding lead without delay;
- make careful handwritten notes immediately, sign them and date them and
- enter the disclosure to CPOMS by making a note of the time and date of the disclosure and attaching the handwritten note to CPOMS
The member of staff must not;
- allow the student to leave or become unsupervised if they may be at risk of harm;
- ask questions, investigate, prompt, make judgements or promises;
- delay or fail to pass the information on immediately to the designated safeguarding officer even if the student requests confidentiality;
- fail to add all details to the hand written note and CPOMS;
- type up the disclosure (other than on CPOMS;)
- gossip or speak to other members of staff about the disclosure or
- call home.
If a member of staff has a concern about a student (for example a member or staff has noticed that a student has a bruise or seems neglected,) the member of staff must;
- immediately inform the designated safeguarding officer;
- make a handwritten note of the concern with as much detail as possible, signed and dated;
- if the concern is a physical mark, annotate the mark on a body map and
- enter the concern to CPOMS and attach the handwritten note and body map.
The member of staff must not;
- ask questions, probe or investigate;
- call home or
- photograph or ask to see the mark further.
It is the responsibility of every member of staff to ensure the safeguarding of students. Each member of staff should ensure that he or she understands where the site ‘secure line’ is and how it should be maintained; for example, which gates should be used, which should be open and which closed for example.
Members of staff should not allow any person or persons to enter the secure site via any means except via reception where each adult will be issued with and asked to wear a lanyard or uniform which denotes his or her status so far as safeguarding is concerned as follows;
- Orange lanyard and identity badge – person has been processed for safeguarding issues and is deemed authorised to go about his or her business in the academy (usually a member of staff or a regular contributor to Federation or academy life and who therefore has an access card or Harris Federation or Harris Academy identity badge.)
- Green lanyard and visitor badge - person has been processed for safeguarding issues and is deemed authorised to go about his or her business in the academy (usually a visitor who is not expected to attend the academy regularly and so has no access card or identity card)
- Red lanyard and visitor badge – person has not been sufficiently checked for safeguarding purposes and must be accompanied and supervised at all times when on site
- Grey lanyard and identity badge – sixth form student
- No lanyard or no identity badge – person must be escorted to reception immediately
- Student in uniform
All adults and sixth formers must wear their lanyards at all times. The lanyard represents the safeguarding status of every person on site.
A member of staff must sign in on entry and sign out on departure from site on each and every occasion on which he or she crosses the secure line. Failure to do so is considered a safeguarding issue and therefore a significant breach of good conduct.
Displays and notices
All displays should be positive, create an informative and welcoming environment and contribute to our ethos. No local rules, reminders or procedures or negative messages outside the centrally designed academy signage should be displayed on notices – for example ‘knock before entering,’ ‘do not enter’ or ‘please leave this room the way you found it.’
Educational displays should be informative and contain either core knowledge or educational material rather than merely provide decoration.
Out of class rooms
Displays not in class rooms should be backed in corporate colours – orange, grey or black – in accordance with current protocols. Bianca Christie is responsible for the quality of corridor or out of class room displays.
Displays and notices should be of high quality, laminated and mounted within the fire resistant permanent frames or by use of command strips.
No unframed notices or displays should be created for use outside of classrooms without the express permission of the Principal. Blu tac, pins and sellotape must not be used on walls or other surfaces outside class rooms. Displays must not be stuck on windows, doors or visibility panels.
Displays and notices must be removed when they are out of date.
Inside class rooms
Each member of staff is responsible for his or her class room environment which should be vibrant and constructive and provide an immersive learning experience. Funds are available for the production of high quality displays.
Displays and notices may be stuck on walls and hung from ceilings as appropriate. Nothing should be stuck on doors, windows or visibility panels. Members of staff should not hang papers near to light fittings, alarms, electrical or mechanical devices, electrical sources or within one metre of the class room door.
Some standard displays are mounted in class rooms by the senior leadership team. These should not be moved or removed.
Students are not allowed to wear headphones in class under any circumstances except when listening to task related material provided for the lesson by the teacher. Students studying in the sixth form room may wear headphones. Students may use headphones in the playground and café. Students should not wear headphones in any other part of the building.
The impeccable wearing of uniform by students is non negotiable. This also applies to the dress code for sixth formers and to the wearing of PE and sports kit. No discretion is available for members of staff in this context.
Any student with incorrect uniform (for example if a student has his shirt untucked) should be removed from normal academy life immediately. No further sanctions should be given.
No reminders should be issued to students about the impeccable nature of uniform inside the academy building. Reminders are acceptable in the playground or outside the secure line or when students are entering the building from outside.
Any doubt as to whether an item of uniform is acceptable will be referred to the pastoral lead in respect of secondary students and Mr. Murgatroyd in the case of a sixth former.
Students may choose to remove their blazers in class or in the playground without asking. Full uniform must be worn on the corridor and communal areas and on leaving or entering the site.
Coats, hoodies, scarves and other similar outdoor clothing should not be worn in the building.
Members of staff should dress professionally for their work alongside uniformed children who follow a non-negotiable impeccable standard. Members of staff should set an example to these students.
Dress should be suitably formal, tailored and discrete. Flip flops or any other shoe without a strap at the heel are unacceptable. Non tailored items such as loose cardigans, leggings, denim or track suits are unacceptable. Staff teaching PE that day may wear the academy PE uniform all day.
Members of staff who at the discretion of the Principal are not suitably dressed may be asked to change before remaining at work.
Relationships with students and professional discretion
Members of staff should build and maintain constructive and supportive relationships with students. However, members of staff should not encourage familiarity, divulge confidential information to students or gossip with students.
Hair, make up and jewellery
Students may wear their hair as they please with the following exceptions;
- bandanas are not allowed;
- anything likely to lead to offence is not allowed and
- sharp or dangerous objects (such as metal combs) are not allowed.
Students should not bring metal combs to the academy. Combs made from other materials are allowed. Metal combs should be confiscated and returned to the student at the end of the day.
Students must not wear make-up of any description. Students wearing make-up should be removed from academy life immediately. No warnings should be issued. No further sanctions should be given. No discretion is available for staff in this regard.
Students must not wear piercings, ear rings or jewellery of any kind (with the following exceptions below.) A student who is wearing jewellery or make-up of any kind should be removed from academy life immediately. No warnings should be issued. No further sanctions should be given. No discretion is available for staff in this regard.
Exceptions for jewellery. Students may wear;
- jewellery in their hair;
- religious items where permission has previously been agreed by the Principal with the parents or carers and
- watches or fit bits.
Students may use their ‘phones in the playground and the café with the following three exceptions;
- students may not take pictures of other students even with permission;
- students should not access any inappropriate materials (the appropriateness of materials is at the discretion of the Pastoral lead) and
- students must not use their ‘phones to conduct arguments, bullying or any communication likely to cause offence.
Students should switch their ‘phones off (not mute them) when entering the teaching block from outside or from the café. Students may not have their ‘phones switched on when in the teaching blocks (except in the café.) A member of staff who sees or hears a ‘phone switched on in the building (except in the café) should confiscate it immediately without reminder, warning or negotiation. No reminders should be given. No further sanctions should be given. No discretion is available to any member of staff in this regard. Confiscated ‘phones should be kept safe and handed as soon as possible to a member of the pastoral team. In most cases, the student will receive the ‘phone at the end of the day from the pastoral team.
Any member of staff who suspects that a ‘phone has been used inappropriately in or outside the academy or inside or outside academy hours, should report it immediately to the pastoral team.
Members of staff should not use ‘phones in lessons or require students to use ‘phones. Members of staff should not use ‘phones in the teaching block or in view of students or when on duty in or out of the academy site. The only exception to this is where the use of a mobile ‘phone can assist with safeguarding or is required as part of a trip procedure (such as calling in a register for a trip or communicating with the academy.)
Members of staff should have regard to the safeguarding policy in respect of the use of social media.
In particular, members of staff should refrain from having contact with students or ex-students on social media and keep social media posts professional and account settings private.
Students refer to members of staff as ‘Mr. example,’ ‘Ms,’ ‘Miss’ or ‘Mrs Example’ or as ‘Sir’ or ‘Miss.’ Members of staff should refrain from using forenames when addressing each other in earshot of students. Members of staff should refer to students by name and should refrain from using whole cohort summary names such as ‘year seven’ or ‘Nile’ when addressing students.
In order to maintain good communication and congruence, the academy has a policy of maintaining central control of communications with parents and carers. Members of staff should not contact parents by telephone or e mail or give out their academy or personal e mail addresses to parents or carers. E mails and telephone messages intended for parents or carers should be relayed to the person responsible as below; (e mails should be copied to firstname.lastname@example.org)
The Principal (Mr. Betts)
Any subject or issues below after escalation
The Pastoral Lead or a member of the pastoral team at the discretion of the Pastoral lead
Pastoral and behaviour issues
Attendance or absence issues
Designated safeguarding lead (Mrs. Christie or Mr. Purcell)
Safeguarding concerns or issues
Trips Lead (Miss Harris)
All trips issues
SENCO (Mrs Appleton-White)
SEN and support issues
Medical lead (Miss Prainer)
All e mails sent to parents and carers must be cc’d to email@example.com so that this e mail account has a full record of all parental communications.
No member of staff should engage in communication with any party which binds or commits the academy to a particular financial or contractual course of action or standard without the express permission of the Principal.
All communications sent to parents or carers should be agreed explicitly by the Principal.
Confidentiality and data
The academy has strict data protection procedures.
The academy e mail system highlights that an e mail is being sent to an external address. Particular care should be exercised when sending e mails to addresses outside the Federation. Students’ full names should not be used in e mails; instead students should be referred to as ‘J*hn Sm*th – year 8’ for example.
Whole academy staff e mails should be avoided unless they are absolutely necessary. Whole academy staff attachments should be avoided – instead a link should be provided to the file in the ‘sharepoint’ area.
Any file which contains personal data about anyone (Staff, students, parents or carers or visitors) should be encrypted before being sent via e mail. A password for the encrypted file should be sent on a separate e mail to the intended recipient only.
Multiple addresses for an e mail should be included in the ‘bcc’ (silent copied) category unless an internal Harris e mail address.
Care should be taken before using ‘reply to all’ in replying to long strings of e mails particularly when there are multiple contributors to a string.
Purchasing and ordering
All purchases and orders must be processed using the academy’s ‘purchase order’ form or ‘request for credit card authorisation’ form. Only the Principal is authorised to commit the academy to spending. All requests must therefore be agreed by the Principal prior to agreeing to any purchase.
In some cases a member of staff may incur expenses on behalf of the academy or in respect of his or her work for the academy. This may in certain circumstances be refundable to the member of staff but any such expenditure must be authorised in advance by the Principal.
Members of staff will find more details about absence in the ‘Sickness and absence policy.’
All absences are recorded.
Any member of staff unable to come to work should call the absence line on 07701 379315 before 7.30 AM on each day of absence (unless a doctor’s certificate has been provided – see below.) The member of staff should give as much detail as possible about the absence including whether medical assistance has been or will be sought and when the member of staff expects to return to work. It is not acceptable to give notice of absence by e mail or text message or by leaving a voice message. Calls should be made in person unless the member of staff is incapacitated. Members of staff should not rely on other members of staff to deliver messages regarding absence and should not consider telling a colleague or line manager or a member of the senior leadership team or Principal as notification of absence.
A member of staff whose absence extends for more than 5 days must produce a doctor’s certificate. Where a doctor’s certificate has been provided to the academy, the member of staff does not have to call in each morning until the first day after the expiry of the certificate if still unable to work.
Any member of staff who is off sick must complete a ‘return to work’ form at a meeting with a member of the senior leadership team on the first day of his or her return.
4 different instances of absence or a total absence of more than 8 days within a rolling 12 month period regardless of medical evidence will trigger an informal absence review for any member of staff. Members of staff in this position are advised to read the ‘Sickness and absence policy.’
Long term absence
Absence caused by an underlying medical condition or a 4 week continuous absence may be considered long term absence. Members of staff in this position are advised to read the ‘Sickness and absence policy.’
Planned absence on academy business – for example for courses - should be notified in advance by e mail to Miss Harris as well as calling the absence line on each day of absence.
Members of staff are advised to read the ‘Family leave policy’ for advice on parental, maternity, paternity and adoption leave.
Other leave, for example for compassionate reasons, for looking after dependents in an emergency or attending examinations, graduations or interviews may be paid or unpaid according to the ‘Leave policy’ and subject to the discretion of the Principal.
Members of staff are not usually permitted to take holiday during term time.
Mitigation of lost progress
A member of staff who is absent should make provision to fill any gaps in students’ core knowledge or understanding and progress caused by absence. It should not be assumed that the provision of cover for absence is sufficient to have maintained progress.
In the normal course of events, a teacher of suitable specialism, knowledge and skill will be used to maintain unplanned cover. Provision will be made for specialist members of staff to provide cover using available contact time.
Should this not be possible, the best possible alternative will be used. This may include varying the curriculum for the cohort whose teacher is absent so as to maximise the use of the covered time. In other words, a different lesson may be taught rather than cover - in a non-specialist way - the planned lesson.
It is the responsibility of the absent member of staff to ensure by adjusting the future curriculum that students have not been disadvantaged. If this is not feasible without significant assistance, the member of staff who was absent should seek assistance from the subject lead if possible or ultimately the senior leadership team.
Avoidance of absence
Members of staff should make every effort to avoid being absent from lessons. For example so far as possible medical appointments should be made outside of academy hours (or if impossible - outside of teaching hours,) and meeting times or courses should be chosen so as to cause the least disruption to the learning of students.
Members of the senior leadership team should avoid arranging meetings which clash with their timetables.
Problems which emerge out of academy hours
The Academy will open except in very exceptional circumstances. The decision as to whether the academy is open will be made entirely on the grounds of safeguarding including factors such as the safety of the grounds and building and the immediate approaches to the academy. Other factors will include the number of staff available to maintain adequate and safe supervision of students. The academy will take a decision about whether the academy grounds should stay open in full or in part and whether the academy timetable will be curtailed or operate in full.
Members of staff should always assume that the academy remains open and make every effort to attend at the academy as normal using their usual transport or any other available means of transport. Members of staff should not wait to be advised that the academy is open before commencing their journey. Members of staff should persevere with their journey even where it appears that arrival may be late. If travel is impossible or is advised to be too dangerous by Police recommendation, the member of staff should call the absence line immediately. In such circumstances staff should make themselves available if possible to attend their nearest Harris academy site.
In the unlikely event that the academy is closed, a statement to the fact will be issued on the website and e mailed to all members of staff.
Problems which emerge during academy hours
If difficult circumstances or emergencies (other than fire) occur during the academy day, (for example a power cut or severe weather conditions,) the prime objective will be to remain open and to deliver as far as possible the normal curriculum. Senior staff available will ensure that all members of staff are appropriately informed of any implications for timings or procedures.
If there is considered to be no alternative (for example a serious health and safety risk) it may be necessary to send students home. This decision will be made by the Principal under advice of The Federation. The academy will publicise the arrangements on local radio, by e mail and on the website and call as many parents of vulnerable students as possible. Given the possibility that there will be nobody at home to receive students, younger and more vulnerable students will be given priority in supervision.
Fire drill and evacuation procedure
Members of staff should have read and understood the document; ‘Fire Evacuation Procedures at Harris Academy Riverside.’
Members of staff should role model calm and orderly evacuation of the building according to the procedures.
Staff facilities and Welfare
A fridge, dishwasher and micro-wave, free tea, coffee and milk are available in the staff room. Hot drinks should not be carried in the teaching block without a lid. Members of staff should not drink hot drinks in the class room when students are present. Cold drinking water is also available throughout the building. Members of staff should refer to the section in this document on ‘eating and drinking.’
Kettles and microwaves are provided in the staff room and are not permitted in any other part of the building except the Food and Nutrition class room and where the academy is entertaining visitors.
Staff should refrain from playing personal background music or the radio in offices or work areas during academy hours or while students are in the building except in the staff work room provided that headphones are worn.
Students should not be allowed into the staff room under any circumstances even under the supervision of a member of staff.
Members of staff are free to use the academy’s facilities such as sports, music and arts equipment with the express agreement of the subject leader responsible for the area and subject to advice from the subject leader on health & safety and proper procedures.
The academy welcomes suggestions to improve staff wellbeing.
The academy has a coherent, extensive and detailed rewards system but also values spontaneity and originality in rewards.
Members of staff are free to design and provide rewards for subject areas but these must be discussed with and agreed by the Pastoral Lead before being published or implemented to ensure consistency and coherence with existing systems and the academy’s values. Discussion also gives a chance for the academy leadership team to suggest funding or operational assistance to rewards ideas.
Members of staff should not use as ‘rewards;’ sweets, chocolates, any food item or the allocation of ‘free time.’ (Many students have allergies and sensitivities to foods or ingredients.)
Members of staff should take care to reward students who go above and beyond expectations and should not reward students who are merely behaving in accordance with expectations (even where that behaviour is an improvement.)
Members of staff who wish to reward students but who need advice on what is appropriate should speak to the Pastoral lead.
Printing and reprographics
At present the academy does not employ a reprographics team. Each member of staff has access to photocopying and printing. In addition, the academy does not set budgets or restrict the use of reprographics by subject area or faculty. However, detailed records are made automatically of the cost of photocopying and printing by individual members of staff. The academy provides a great deal of printing centrally such as prep packs. Members of staff should therefore be expedient with photocopying and printing, especially in colour, with the caveat that learning comes first and presentation is important to learning.
Members of staff should organise their printing in advance and must not send students to collect or make photocopies.
Resources, books and stationery
The academy stock of resources is held centrally. Stock should be used strictly for Harris Academy Riverside use only. Text books may be kept safe by subject leads or those to whom they delegate or subject leads may keep subject text books in the library.
All other resources such as pens, exercise books, staples and so on must be borrowed from the central store. No excess stationery except full ‘pen pots’ and a modest stock held by the teacher for their own use or an amount of stationery for immediate lessons should be held in class rooms.
The academy does not budget for resources by subject or faculty. Members of staff should therefore be expedient with the use of resources subject to the caveat that learning comes first. Members of staff should ensure that only stationery designed for the purpose is used; for example neither photocopy paper or graph paper should be used for students to write on.
To ensure coherent and consistent ordering, all stationery orders should be made centrally.
Special educational needs
Mrs Appleton White is the SENCO.
It is the responsibility of members of teaching staff to ensure that all students receive the support and challenge they require to progress through high quality teaching and scaffolding.
- read and follow the provision of the Inclusion and SEND policy;
- use the agreed visual prompts on power-point slides;
- adapt prep quizzes and ‘do now’ tasks according to need;
- target SEND students during the purple pen marking phase of the ‘do now,’ and
- provide assistance to students to ensure access to the curriculum.
The learning support team will advise and assist but do not assume responsibility for the above.
Such responsibility remains with the teacher.